Currently viewing: Our response to COVID-19 / Next: How we create value

Our response to COVID-19

OUR COVID-19 RESPONSE

The COVID-19 pandemic created an extraordinary situation medically, socially and economically during 2020, and had a significant impact on the Group. Geographically, our operations are diverse, and the timing of the spread of the virus and the associated responses of different governments has been varied.

Life Healthcare established a response framework and adopted an integrated approach to combating the pandemic within our various geographies. Strong teamwork, across functions and close collaboration with doctors, suppliers and external stakeholders played a key role in allowing the Group to effectively respond to the challenges of the difficult operating environment.

The safety and wellbeing of our employees, our doctors and our patients remain our key priority. We have taken a multi-faceted approach to dealing with risks to our business and quickly adopted a level of agility required in times of crises.

Various protocols and measures that have been introduced have now become embedded into the organisation and will remain in place in perpetuity.

Our continued focus will be on ensuring flexibility in responding to a pent-up demand or potential second wave impact across the business, with delivery of clinical excellence and ongoing safeguarding of our financial position.


Southern Africa

We implemented specific operational, staffing and clinical interventions in response to COVID-19 in all our facilities, guided by the National and Provincial Departments of Health (DoH), the National Institute of Communicable Diseases (NICD), the World Health Organization (WHO), including input from various medical societies and experts.

Providing adequate personal protective equipment (PPE) for our frontline employees, doctors and allied professionals working at our hospitals has been a key priority. To secure stock, we expanded our supply lines and collaborated on various industry initiatives, including the Business for South Africa (B4SA) initiative.

As at the end of the financial year, Life Healthcare had admitted approximately 11 000 patients with COVID-19. The peak number of admissions was 1 658 in the latter part of July 2020 and by the end of September 2020, the total number of admissions had dropped below 300. The average age of admitted patients was 54 years. In total, 15% of admitted patients succumbed to the disease, a case fatality rate for hospitalised patients similar to that of the private hospital sector in general. More than 2 800 personnel in our hospitals became infected, with nearly 2 000 of these being nurses and 139 being doctors. Tragically, 19 employees have passed away from COVID-19.

Key measures implemented in preparing, protecting and responding to COVID-19

Protecting our employees, our patients and managing our facilities
  • Established separate teams and consulting structures for employees and doctors to limit the potential impact and spread of COVID-19
  • Established COVID-19 committees in all our hospitals to manage clinical outcomes and operational matters
  • Quick deployment of technology in response to COVID-19, including a free symptom tracker, as well as a risk solution and virtual general practitioner (GP) consultations for Life EHS corporate clients
  • Clinical measures, backed by policies and procedure guidelines and in line with standards issued by the DoH, NICD, WHO and various medical societies
  • Providing vaccinations against seasonal influenza for employees and doctors
  • Sufficient and appropriate availability of nurses and other frontline employees, including redeployment of employees between units and hospitals, as well as a number of initiatives focused on increasing nursing and healthcare worker capacity
  • Enlisted infection prevention specialists to drive training on and compliance with relevant protocols
  • Developed and implemented extensive guidelines covering screening, clinical care, infection prevention and PPE usage
  • Training across our facilities, using multiple communication channels were developed
  • Created an operational model for all our hospitals
  • Reduced entry points to our hospitals and introduced stringent screening protocols across all our facilities
  • Introduced staggered admission times
  • Suspended patient visiting hours, with limited exceptions
  • Managed patient flow
  • Temporarily closed 17 retail pharmacies
  • Revised and adapted PPE protocols in line with increasing knowledge of the disease and availability of PPE
  • Detailed surge plans prepared by all facilities within the Group guidelines, covering:
    • reconfiguration of existing wards within different surge scenarios
    • patient flow (split between COVID-19 and non-COVID-19)
    • introduced emergency unit triage patient flow and isolation
    • planning for medically necessary cases
Collaboration

The outbreak of COVID-19 highlighted the importance of engagements between the public and private sectors in South Africa. Guided by our belief that healthcare providers have a moral obligation to partner with government, we were ready to assist the South African government in various ways to treat public sector patients in our facilities.

New channels of communication opened up with government at both national and provincial level. We actively approached provincial legislatures' portfolio committees to keep them abreast of measures taken in their respective provinces, including information on bed availability, with the information and our willingness to collaborate being favourably received. Extensive discussions were held on the arrangements to manage the transfer of patients between public and private sector, should the need arise - with varying degrees of success in different provinces.

The pandemic also presented a unique opportunity to collaborate with our doctors, such as:

  • Establishing a doctor COVID-19 committee at each hospital to share information across the group
  • Leveraging the expertise of our ethics sub-committees to make the difficult decisions of where to allocate scarce resources
  • Consulting with a clinical review panel on recommended treatment protocols
  • Meeting with the B4SA Providers Group, which included doctors' associations such as the South African Private Practitioners Forum, Surgicom, South African Society of Anaesthesiologists, and the South African Medical Association
  • Establishing new forms of communication with our doctors, including Telegram, WhatsApp groups, webinars and virtual doctor meetings in each region (often attended by up to 100 doctors)
  • Supplying PPE to doctors for use in their consulting rooms

For more information on how COVID-19 affected our operational performance, refer to our southern Africa performance

International

At the outset of the pandemic, our international teams established response frameworks according to the various government measures and healthcare policies. This allowed our teams to ensure that all country-specific government measures and policy guidelines were followed, while also considering the Group's overarching guidelines. By adapting our operational procedures to best reflect the situation in each country where we operate, we were able to effectively partner with government and national health providers to support their pandemic responses.

Throughout the pandemic, our first priority was to protect the health and safety of our employees and patients. Due to the nature of our operations, employees were impacted differently based on their roles. Therefore, each business introduced a flexible approach in responding to COVID-19 to ensure the safety and well-being of each employee. We expect that the measures we have introduced over the past year will remain in place for the foreseeable future.

Internationally across geographies, fewer than 200 international employees have become infected, with no deaths.

Key measures implemented in preparing, protecting and responding to COVID-19

Protecting our employees, patients and managing our facilities
  • Reviewed and modified working practices at all patient-facing facilities
  • Telephone pre-screening processes were introduced along with additional patient information leaflets. Physical patient pathways on attending a unit were amended as appropriate to minimise avoidable risks, including the provision of screening at reception, the introduction of temperature checking, increased equipment cleaning schedules, increased personal protective equipment requirements and COVID-19 patient checklists
  • Modified plans and processes for high-risk patients
  • Increased equipment cleaning schedules
  • Acquired additional PPE
  • COVID-19 patient checklists
  • Modified plans and processes to care for high-risk patients
  • Introduced flexible, remote working practices
  • Each business conducted immediate supplier management reviews. This process already formed a part of our Brexit preparations, and our Ireland and UK operations already had the majority of these measures in place
Collaboration

In the UK, Alliance Medical reached an agreement with the National Health Service (NHS) to secure average payments for the national PET-CT contract from April to June 2020. This enabled us to continue providing this essential service to our patients, while also protecting both revenues and employment. Similar average revenue agreements contracts are being discussed with individual NHS trusts. We also secured an additional contract with the NHS to provide CT scanners and employees to support the government's COVID-19 response.

International teams utilised government support schemes where available and appropriate, which included deferred insurance contributions and tax opportunities, preferential business loans and employment protection funds.

For more information on how COVID-19 affected our operational performance, refer to our international performance section.

COVID-19 financial impact

Group   Southern
Africa
International  
Revenue R2 710 million   R2 273 million R428 million  
EBITDA R2 077 million   R1 786 million R291 million  
Mitigating COVID-19 risks

We immediately introduced measures to safeguard our financial stability as volumes declined during the COVID-19 crisis, including:

  • Increasing our committed banking facilities
    • In our southern Africa operations we increased committed facilities by R3.7 billion since the onset of the pandemic
    • In our international operations we refinanced the term debt of our international operations and increased committed facilities by approximately GBP55 million, with an additional GBP100 million available with 30 days' notice
  • Agreeing amendments to covenants with banks
  • Suspending interim and year-end dividends
  • Delaying capex projects while ensuring that we did not compromise the business
  • Reducing temporary staff through increased utilisation of permanent employees
  • Negotiating additional revenue contracts with the UK NHS
  • Actively managing debtors and creditors
  • Restricting non-clinical recruitment drives
  • Accessing government support schemes as appropriate
  • Conducted supplier management reviews, including negotiating extended payment terms with some suppliers, as well as co-ordinating funding supplier payment deferrals through trade finance facilities

Charitable donations

Our executive committee decided to suspend their short-term incentive and, along with our non-executive directors, voluntarily donated up to 30% of their salaries for six months to funds that we established to benefit Life Healthcare employees and contractors impacted by the pandemic.

During the COVID-19 period, we provided 770 employees who could not isolate or quarantine at home with Companyfunded accommodation. Additionally, the Employee Assistance Fund paid out R5.8 million in support of 1 435 employees during these unprecedented times. The Company also paid out a gratuity bonus totalling R45 million to 14 947 employees. We have donated R1.5 million towards a food relief project that will provide approximately 4 000 food parcels to communities across Gauteng, the Western Cape, Eastern Cape, North-West, Mpumalanga, Limpopo, KwaZulu-Natal and the Free State. Each food parcel feeds a family of four for one month. We additionally donated approximately 2 000 cloth masks for students and employees at the SANCB Optima College, and 750 cloth masks to the volunteer employees at SA Depression and Anxiety Group – an NGO with a focus on mental health. We also provided funding to families for the funerals of employees who tragically lost their lives as a result of
COVID-19.

What we could have done differently

COVID-19 provides Life Healthcare with a learning opportunity unprecedented in our lifetime. As a result, we are documenting our learnings in a handbook which will prepare us better for future infectious epidemics which might emerge within, or be imported into, the countries within which we operate, as well as improve on the speed of operational decision making.

We do think we did many things right and will build on those but our improvements come from identifying shortcomings and responding to them.

In spite of their known financial constraints, the aggressive recruitment of nurses by the public sector, took the private sector by surprise. With high-paying short-term contracts of a year, the public sector attracted a significant number of nurses from the private sector, often to field hospitals that were underutilised. Short-term retention schemes for our staff need to be considered early on when there is such a high demand for a healthcare human resource.

We did introduce a campaign to ensure that the non-pharmaceutical interventions (handwashing, cleaning of surfaces, maskwearing and social distancing) became part of everyday behaviour. It is essential that in any disease outbreak we support and educate our staff to protect themselves using measures aligned to the mode of transmission of the disease within communities as well as in the clinical setting.

An early learning to which Life Healthcare did respond promptly was the importance of psychosocial support to personnel who were suddenly quarantined or isolated due to infection with, or high-risk exposure to, this new disease. Fear of the unknown, the uncertainty of the course of the disease and the isolation from family and community had serious consequences practically and emotionally for the individuals concerned.

Collaboration with the public sector (national and provincial health departments in seven provinces in which Life Healthcare operates) proved time-consuming. Each province had to be approached individually by different hospital groups. Similar to a national agreement on pricing, there needs to be a national service level agreement for the referral of patients between the public and private sectors.

Outlook

The business is preparing for a potential COVID-19 second wave, but we are confident that the lessons learned will enable us to respond effectively to future COVID-19 or similar related challenges.